EXAMINATIONS AND TESTS


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EXAMINATIONS AND TESTS

Dates of mid-terms, final, and supplementary examinations will be set in advance. No more than two midterm and final examinations will be scheduled for a student on any one day.

Student evaluation will be conducted on a continuous basis. The method of evaluation will be recommended in the official Course Description. The final grades submitted to the Registrar’s Office will be rounded in units of five.

Instructors shall not be permitted to give quizzes worth more than 10% of the total final mark in the two week period prior to the start of semester examinations. As well no previously unassigned work may be assigned in the last two weeks of the semester. This regulation
does not apply to:

  1. Courses with no final semester examination.
  2. Laboratory examinations.
  3. Self-directed and modular courses.
  4. Courses with block teaching.
  5. Assignments given prior to this period which are due in the two weeks prior to examinations.
  6. Courses offered in the intersession and summer session (i.e. 5 – 7 week periods). The time frame for these courses will be one week prior to the start of examinations.
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SUPPLEMENTARY EXAMINATIONS

Supplementary examinations provide an opportunity for students to improve their standing in a course in which they have attained a failing grade of 40% or 45% in any given semester.

For upgrading purposes, in their last semester of studies, students may be given an opportunity to write a supplementary examination for a course in which they have attained a mark of 50% or 55%. Also refer to the Co-op Regulations.

The grade attained in a supplementary examination will replace only the grade attained in the final examination for the course in question and will be combined with marks previously attained for term work. The following conditions must be met in order to qualify for supplementary
examinations:

  1. Students may be eligible to write one supplementary per semester.
  2. Supplementary exams will not apply to any course in which the final exam is worth less than 30%.
  3. Supplementary examinations will be scheduled and should be written during the supplementary period following the regular examination period.
  4. Students must apply, in writing, for supplementary examinations. The established standard fee per supplementary examination must accompany the application form. Refunds of such fees will be permitted only if permission to write an examination is not
    granted.
  5. If the mark obtained in the supplementary is lower than the original mark obtained on the regular examination, the original mark will be included in calculating the grade point average.
  6. Where circumstances warrant, supplementary examinations may be written off-campus; the Registrar’s Office must be contacted for permission and guidelines prior to the examination period. All costs associated with the administration of off campus supplementary examinations will be borne by the student.
  7. Academically dismissed students are not eligible to write supplementary exams.
  8. For purposes of transfer of credit, students must be aware that other post-secondary institutions may not accept grades attained through Supplementary Examinations.
  9. Comprehensive Arts and Science (CAS) Transfer: College-University Program students who write supplementary examinations are advised to consult with the Counsellor at a campus where the Comprehensive Arts and Science (CAS) Transfer: College-University Program is offered concerning their transferability of courses to Memorial University.
  10. Before writing a Supplementary Examination in the Comprehensive Arts and Science (CAS) Transfer: College-University Program, a student must be informed in writing of #8. The written communication (i.e., form) must be signed/dated by the student, the instructor of the course and the Campus Administrator. Copies should be kept by the instructor and Campus Administrator, and a copy must be placed in the student’s file in Student Services.
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DEFERED EXAMS

Students, who are prevented by illness or bereavement or other acceptable cause from writing a final examination, where one is scheduled, may apply for permission to write a deferred examination. The deferred examination is the final examination for the individual concerned.

Where possible, deferred exams should be completed by the last day of exams/classes for that semester, or as soon as feasible thereafter.

A request for deferred examinations must be submitted to the campus Registrar’s Office as soon as possible after the date on which the regular examination was scheduled. The request for a deferred exam will be assessed by the program administrator in consultation with faculty members. Students should note that permission to write deferred examinations is a privilege,
not a right, granted solely on the basis of extenuating circumstances.

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INCOMPLETE

Subject to the approval of the program administrator, an incomplete grade may be assigned when the mandatory components of the course are not completed. Incompletes must be cleared by the end of the third week after the beginning of the subsequent semester. If incompletes are not cleared by this date, students will receive a failing grade.

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REASSESSMENT OF GRADES

Students, who feel that they may not have been accurately assessed on any assignment, examination, term paper, or laboratory or shop exercise should, in the first instance, discuss the matter with the instructor teaching the course. This should be done within three instructional days of the receipt of the assessment. If this does not result in a satisfactory resolution, students may request that the matter be reviewed by the program administrator. If this action is taken, it must be done within five instructional days of receipt of the assessment. Unsatisfactory resolution of the dispute at this stage may enable students to request a review of the grade(s) by the Academic Appeals Committee. Such an appeal should be made within ten days of receipt of the assessment.

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RE-READ OF FINAL EXAMINATIONS

Students may apply to have a final examination paper re-read.

An application for re-read must be made in writing to the Registrar’s Office within one month following the release of the marks.

A re-read fee must be paid at the time of application. If the mark is changed after the re-read, the fee is refunded; if the mark is unchanged, the fee is forfeited.

The mark obtained in a re-read stands as the official mark in the course and is used in all calculations of the student’s academic record.

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AEGROTAT STATUS

Students who, through illness or other exceptional circumstances, have been absent from a scheduled final examination, or who have been unable to complete all of the required work in a course, may, on the recommendation of the Counsellor, in consultation with the program administrator and faculty be given credit for the course.

Application for Aegrotat Standing, with full details duly authenticated, must be made to the campus Registrar’s Office within two weeks after the last day of examinations, indicating each course for which the application is being made.

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