Opportunities

Salary Information

CG28 - $48,029.80 - $53,180.40 per annum.  

Duties and Responsibilities

The Administrative Officer is a senior clerical position that provides essential support to the Director and team at the Centre for Teaching and Learning Innovation (CTLI). This role plays a key part in ensuring the efficient operation of the Centre by delivering comprehensive administrative and program support, maintaining records and documentation, assisting with budget-related tasks, and contributing to the coordination of planning activities and events:

• Deliver comprehensive administrative support to the Centre for Teaching and Learning Innovation (CTLI) team.
• Assist in the coordination and implementation of the Adult Learning & Teaching Initiative (ALTI).
• Monitor and manage operational data to support the Centre's day-to-day activities.
• Provide support in organizing events and faculty development initiatives.
• Coordinate travel arrangements and collect all necessary supporting documentation.
• Participate in the development of proposals and funding applications.
• Support budget preparation, procurement activities, and expense monitoring.
• Utilize various technologies and applications to support the work and documentation of the Centre. 
• Assist with the preparation of year-end reports and financial reconciliations.
• Manage and maintain confidential records and personnel files in an organized and secure manner.
• Oversee attendance tracking and administer petty cash management.
• Perform other related duties as assigned.

Screening Criteria

• A Diploma in Office, or Business, Administration (equivalencies will be considered).
• Experience providing support in the coordination or delivery of programs, services, or activities.
• Completion of courses in post-secondary teaching (ie. Adult Learning & Teaching Innovation program) - (asset).

Assessment Criteria

• Knowledge of administrative practices, including records management, file organization, and confidential information handling.
• Knowledge of a range of technologies and applications, with a readiness to learn and adapt to new tools.
• Coordination skills including event and travel planning.
• Ability to exchange information effectively. 
• Ability to manage time and tasks.
• Conflict management skills.
• Ability to work independently.
• Relationship building.

Conditions of Offer

• When requested by the Employer, a recent and satisfactory Certificate of Conduct must be provided. 
• Verification of credentials and applicable licenses, certifications, and/or professional memberships as required for the position. 

Conditions of Acceptance

College of the North Atlantic (CNA) recognizes the importance of and is committed to offering flexible work arrangements to its employees. The successful applicant may qualify for a telework arrangement within the province, subject to eligibility criteria. Where appropriate, consideration may be given to a primarily remote, hybrid, or ad-hoc arrangement. However, as a place-based organization, candidates are expected to report to the specified work location identified in this job posting, as all positions will involve some degree of on-site work, unless otherwise indicated. 

Applicant Information

• This position is located at Topsail Road Office.
• Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.
• It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition. 
• Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.
• Applicants who elect to include a cover letter (optional) must upload cover letter and resumé as a combined document (PDF). Resumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
• Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification. 
• Applicants will be notified of their status throughout each stage of the recruitment process.
• An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.
• The results from this competition may be used to fill similar vacancies.

Closing Statement

For more information about this job opportunity or should you require an accommodation as part of this recruitment and selection process, please contact Diane Grandy, Selection Board Chair, by email at diane.grandy@cna.nl.ca.

College of the North Atlantic (CNA) strives to create an organizational culture that welcomes and amplifies diverse perspectives, nurtures belonging and actively seeks to eliminate barriers to equity. We invite all interested individuals to apply, and as part of our shared commitment to the advancement of equity, diversity and inclusion (EDI) as a true reflection of CNA's core values (Excellence, Integrity, Diversity, Respect and Transparency), we encourage applications from equity-seeking groups including, but not limited to, Indigenous Peoples, racialized persons, persons with disabilities, those who identify as women, and members of 2SLGBTQIA+ communities.

We appreciate your interest in College of the North Atlantic!