Opportunities

Salary Information

CG26 - $45,554.60 - $50,414.00 per annum

Duties and Responsibilities

The Clerk Typist III provides essential clerical and administrative support to College of the North Atlantic's Ridge Road Campus. This front-line role is responsible for a wide range of duties that ensure efficient campus operations and excellent service delivery. Duties include, but are not limited to:

• Customer service and inquiries: serve as a first point of contact for students, staff, and the public by responding to inquiries in person, by phone, or email, and provide accurate information on admissions, programs, services, and campus procedures.
• Administrative support: provide clerical support such as drafting correspondence, preparing reports, scheduling, and handling communications.
• Data entry: utilize various software applications (including PeopleSoft, Microsoft Office, and other database systems) for data input, word processing, spreadsheets, and document preparation.
• Student records and file management: maintain accurate student files, both in physical and electronic formats, ensuring confidentiality and compliance with institutional policies.
• Application and registration processing: receive, review, and process applications for admission; register students into appropriate programs and courses; and ensure all required documentation is collected and verified.
• Academic records and reporting: enter student grades into the PeopleSoft system; compile, verify, and distribute academic reports; and prepare official documents such as transcripts, certificates, and confirmation letters.
• Financial documentation: prepare sponsor letters for students, create invoice requests, and process student loan certificates in accordance with College and government guidelines.
• Other related duties: perform additional administrative functions as required to support the efficient operation of the campus.
  
  

Screening Criteria

• Diploma in Office Administration (equivalencies will be considered). 
• Recent, relevant experience in a similar administrative role, providing front-line support to clients or the public.

Assessment Criteria

• Knowledge of general administrative support functions.
• Knowledge of computer applications and software packages.
• Knowledge of PeopleSoft (asset).
• Client focused and commitment to delivering exceptional service.
• Ability to effectively exchange information.
• Ability to work independently with limited supervision.
• Ability to prioritize workload while meeting established deadlines.
• Professionalism.
• Relationship building skills. 

Conditions of Offer

• When requested by the Employer, a recent and satisfactory Certificate of Conduct must be provided. 
• Verification of credentials and applicable licenses, certifications, and/or professional memberships as required for the position. 

Conditions of Acceptance

College of the North Atlantic (CNA) recognizes the importance of and is committed to offering flexible work arrangements to its employees. However, as a place-based organization, candidates are expected to report to the specified work location identified in this job posting, as all positions will involve some degree of on-site work, unless otherwise indicated. 

Applicant Information

• This position is located at Ridge Road Campus.
• Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.
• It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition. 
• Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.
• Applicants who elect to include a cover letter (optional) must upload cover letter and resumé as a combined document (PDF). 
• Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification. 
• Applicants will be notified of their status throughout each stage of the recruitment process.
• An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.
• The results from this competition may be used to fill similar vacancies.

Closing Statement

For more information about this job opportunity or should you require an accommodation as part of this recruitment and selection process, please contact Diane Grandy, Selection Board Chair, by email at diane.grandy@cna.nl.ca.

College of the North Atlantic (CNA) strives to create an organizational culture that welcomes and amplifies diverse perspectives, nurtures belonging and actively seeks to eliminate barriers to equity. We invite all interested individuals to apply, and as part of our shared commitment to the advancement of equity, diversity and inclusion (EDI) as a true reflection of CNA’s core values (Excellence, Integrity, Diversity, Respect and Transparency), we encourage applications from equity-seeking groups including, but not limited to, Indigenous Peoples, racialized persons, persons with disabilities, those who identify as women, and members of 2SLGBTQIA+ communities.

We appreciate your interest in College of the North Atlantic!