Policies and Procedures

The Policies contained on this Web site have been approved by College Executive and are enacted under the authority of section 15(1)(h) of the College Act, 1996, in conjunction with Board Policy GP-RR-904.

“Section 15(1)(h) of the Act grants to the Board of the College the authority to “make general policies to govern the organization, administration and operation of the college including personnel policies which, unless otherwise approved by the minister, shall adhere to the personnel administrative procedure of the province”.  Board Policy GP-RR-904 then authorizes the College President, in consultation with the Board, to develop and implement operational policies and procedures to govern all aspects of the administration of the College.”

Academic Close Academic Aboriginal Education Policy: AC-116 Academic Council Policy: AC-100 Procedure: AC-100-PR Academic Definitions Policy: AC-101 Procedure: AC-101-PR Academic Program Assessment Policy: AC-122 Procedure: AC-122-PR Admission Policy: AC-102 Procedure: AC-102-PR Applied Degree Program Approval Policy: AC-121 Procedure: AC-121-PR Document/s: Appendix A | Appendix B  Awarding Diplomas & Certificates Policy: AC-104 Procedure: AC-104-PR Copyright Policy: AC-118 Procedure: AC-118-PR Council of Deans and Academic Directors Policy: AC-115 Procedure: AC-115-PR Ethics for Research Involving Humans Policy: AC-113 Procedure: AC-113-PR Industrial Trades - Rewrites Policy: AC-117 Procedure: AC-117-PR Intellectual Property Policy: AC-111 Procedure: AC-111-PR Medical Requirements Policy: AC-108 Procedure: AC-108-PR Microcredentials Policy: AC-107 Procedure: AC-107-PR Program Advisory Committees Policy: AC-110 Procedure: AC-110-PR Program Approval - New Programs Policy: AC-106 Procedure: AC-106-PR Program Eligibility List and Program Waitlist Policy: AC-119 Procedure: AC-119-PR Program Review Policy: AC-109 Procedure: AC-109-PR Registration Policy: AC-103 Procedure: AC-103-PR Signing Authority for Academic Credentials Policy: AC-120 Procedure: AC-120-PR

Corporate Services or Finance and Administration Close Corporate Services or Finance and Administration Breach of Contract by CNA Contractor Policy: CS-316 Capital Allocation and Spending Policy: CS-304 Procedure: CS-304-PR College Closure Policy: FA-303 Procedure: FA-303-PR College Vehicles Policy: CS-315 Procedure: CS-315-PR Document/s: 15 Passenger Vehicle Inspection Form | Accident Incident Report Form | Monthly Vehicle Log (e.g. Heavy Equipment) | Monthly Vehicle Log (Regular Vehicle) | Sample Proposal for Campus Vehicle Acquisition | Vehicle Inspection Report | Vehicle Maintenance & Repair Summary  Disposal of Assets Policy: CS-322 Procedure: CS-322-PR Emergency Response Plan Policy: CS-311 Procedure: CS-311-PR Document/s: Campus Profile | Fire Protection Form | Fire Reports | Incident Log  Fees Policy: CS-307 Document/s: Our Academic Calendars  | Our Fees   Financial Audit Policy: CS-302 Procedure: CS-302-PR Financial Credit Policy: CS-319 Procedure: CS-319-PR Document/s: Financial Contract   Fixed Asset Inventory Policy: CS-306 Procedure: CS-306-PR Document/s: Asset Loan Note Service Removal Form | CAMEM Form | Fixed Asset Acquisition | Relocation, Disposal of Inventory Transaction Form | Report of Asset Loss or Theft Form  Investment Policy: CS-314 Procedure: CS-314-PR Memberships Associations Organizations Policy: CS-309 Procedure: CS-309-PR Document/s: Membership Fee Form  Mobile Communications Technologies Policy: CS-310 Procedure: CS-310-PR Partnership Agreements - Contracts Policy: CS-305 Procedure: CS-305-PR Petty Cash Policy: CS-317 Procedure: CS-317-PR Purchasing Policy: CS-318 Procedure: CS-318-PR Document/s: Justification for Brand Name or Sole Source Purchase | Public Procurement Act  | Public Procurement Regulations  | Unauthorized Purchase Letter  Risk Management Policy: CS-313 Procedure: CS-313-PR Travel and Entertainment Policy: CS-308 Procedure: CS-308-PR Document/s: Travel Checklist After Your Trip 2021 | Travel Checklist Before During Your Trip 2021  Tuition and Fees Policy: CS-301 Procedure: CS-301-PR

Human Resources Close Human Resources Conflict of Interest Policy: HR-401 Procedure: HR-401-PR Continuous Learning Policy: HR-404 Procedure: HR-404-PR Document/s: CL Handbook | CL Plan | CL Request Feedback Form | CL Request Form | CL Tuition Waiver Request  Early and Safe Return to Work Policy: HR-407 Procedure: HR-407-PR Employee Code of Conduct Policy: HR-403 Procedure: HR-403-PR Employee Discipline Policy: HR-414 Procedure: HR-414-PR Employee Recognition Policy: HR-406 Employee Recognition - Awards of Excellence Procedure: HR-406-PR-1 Document/s: Awards of Excellence Letter of Support | Awards of Excellence Nomination Form  Exit Interviews Policy: HR-412 Procedure: HR-412-PR Flexible Work Arrangements Policy: HR-411 Flexible Work Arrangements - Ad-Hoc Telework Procedure: HR-411-PR-2 Document/s: Ad-Hoc Telework Agreement  Flexible Work Arrangements - Flex, Compressed and Telework Procedure: HR-411-PR-1 Document/s: Compressed Work Week Time Sheet | Request for a Flex Time Agreement | Request for a Telework Agreement | Request for Compressed Work Week Agreement | Telework IT Considerations Form | Telework OHS Checklist  Hours of Work and Overtime Policy: HR-415 Procedure: HR-415-PR Document/s: Management Overtime Report | Overtime Casual Shift Differential Report  New Employee Orientation Policy: HR-418 Procedure: HR-418-PR Document/s: New-Employee-Orientation-Competency-Checklist  Occupational Health and Safety Policy: HR-405 Occupational Health and Safety - Hazard Recognition Evaluation and Control Procedure: HR-405-PR-2 Document/s: Hazard Examples | Hazard Recognition, Evaluation & Control - Working Alone | Hazard Recognition, Evaluation & Control Form  Occupational Health and Safety - Incident Reporting and Investigations Procedure: HR-405-PR-3 Document/s: Accident or Incident Sketch | Early and Safe Return to Work Plan | Form 1 | Form 2 | Form 6 | Form 7 | Physician's Report Form 8-10_WPNL_Dec17_2015  Occupational Health and Safety - Medical Ergonomic Assessments Procedure: HR-405-PR-4 Document/s: Ergonomic Self-Assessment Checklist  Occupational Health and Safety - Working Alone Procedure: HR-405-PR-5 Document/s: Working Alone Check-In Contact Form | Working Alone Check-In Procedure Template  Occupational Health and Safety - Workplace Inspections Procedure: HR-405-PR-1 Document/s: Workplace Inspection Checklist and Report Template  Political Activity Policy: HR-408 Procedure: HR-408-PR Relocation Policy: HR-409 Procedure: HR-409-PR Document/s: Appendix A_Relocation Expense Agreement - Form 409  | Appendix B_Request for Relocation Expenses - Form 409 | Appendix C_Request for Approval of Relocation Benefits - Form 409  Scent Policy Policy: HR-420 Document/s: Scent Free Flyer  Smoke Free College Policy: HR-419 Procedure: HR-419-PR Special Leave Without Pay Policy: HR-402 Procedure: HR-402-PR

Information Systems Close Information Systems Electronic Information Systems Use Policy: IS-501 Procedure: IS-501-PR Electronic Mail (E-Mail) and Internet Usage Policy: IS-502 Procedure: IS-502-PR IT Infrastructure Procurement Policy: IS-506 Procedure: IS-506-PR Mobile Computing Devices Procurement & Usage Policy: IS-504 Procedure: IS-504-PR Network User Accounts Policy: IS-505 Procedure: IS-505-PR Personal & Confidential College Data Encryption Policy: IS-503 Procedure: IS-503-PR

International Close International International Travel Policy: INT-900 Procedure: INT-900-PR

President's Office Close President's Office College Corporate Seal Policy: PO-003 Procedure: PO-003-PR Development of Policies and Procedures Policy: PO-001 Procedure: PO-001-PR Environmental Sustainability Policy: PO-006 Harassment Policy: PO-005 Procedure: PO-005-PR Sexual Violence Policy: PO-002 Procedure: PO-002-PR

Public Affairs and Advancement Close Public Affairs and Advancement Access to Information Request Policy: PA-601 Procedure: PA-601-PR Donations Policy: PA-608 Procedure: PA-608-PR Electronic Records Policy: PA-613 Procedure: PA-613-PR Institutional Research Policy: PA-611 Procedure: PA-611-PR Marketing the College Policy: PA-607 Procedure: PA-607-PR Privacy Breach Policy: PA-602 Procedure: PA-602-PR Document/s: Appendix A - Government Privacy Breach Reporting Form | Appendix B - FYI - Privacy Breach  Prospect Clearance Policy: PA-609 Procedure: PA-609-PR Public Relations - Media Coverage Policy: PA-606 Procedure: PA-606-PR Records and Information Management Policy: PA-603 Procedure: PA-603-PR Social Media Policy: PA-605 Document/s: Social Media Guidelines  Stewardship Policy: PA-610 Procedure: PA-610-PR Survey Policy: PA-612 Procedure: PA-612-PR Website Development & Maintenance Policy: PA-604 Procedure: PA-604-PR

Student Services Close Student Services Graduation Ceremonies Policy: SS-214 Procedure: SS-214-PR Library Services - Circulation Policy: SS-212 Procedure: SS-212-PR Library Services - Collection Development Policy: SS-211 Procedure: SS-211-PR Peer Tutoring Policy: SS-209 Procedure: SS-209-PR Standardized Testing Policy: SS-210 Procedure: SS-210-PR Student Appeals - Academic Policy: SS-213 Procedure: SS-213-PR Student Appeals - Non Academic Policy: SS-203 Procedure: SS-203-PR Student Attendance Policy: SS-217 Procedure: SS-217-PR Student Awards Policy: SS-204 Procedure: SS-204-PR Student Code of Conduct Policy: SS-201 Procedure: SS-201-PR Document/s: Student Responsibilities and Expectations  Student Governance Policy: SS-205 Procedure: SS-205-PR Student Records Policy: SS-206 Procedure: SS-206-PR Students with Disabilities Policy: SS-207 Procedure: SS-207-PR Weapons Policy: SS-216

For further information or for direction regarding any areas of College operation not covered by these policies, please consult the Human Resources Policy Manual of the Treasury Board Secretariat of the Government of Newfoundland and Labrador.
 

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